What happens after submitting a meeting request?
What happens after submitting a meeting request?
After submitting your meeting request, it goes through several stages:
1. Under Review
Immediately after submission, your request enters "Under Review" status. You'll receive a confirmation on your email and phone with a reference number.
2. Request Review
The relevant team reviews your request, checks the details, and verifies availability.
3. Decision
After review, one of the following decisions will be made:
Approval
You'll receive a confirmation message with full appointment details including:
- The official's name and job title
- Confirmed date and time
- Meeting duration
- If it's a Zoom meeting, the meeting link will be automatically included
Alternative Schedule
If the requested time is not available, an alternative schedule will be suggested and sent to you for confirmation.
Rejection
In some cases, the request may not be suitable. You'll receive a message explaining the reason, with the option to resubmit later.
4. Meeting Reminders
- 24 hours before the meeting: reminder notification
- 1 hour before the meeting: reminder notification with Zoom link if applicable
5. Schedule Changes or Cancellation
If the appointment is changed or cancelled by management for any reason, you'll receive an immediate notification with details.
Note
All notifications are sent to the email and phone number registered in the request.